Solution · Care Journal Archive
Run your criteria.
Meet your cohort.
Archive is the history people have already assembled: records from every clinic they have been to, de-duplicated, structured and coded. Send us inclusion criteria and a de-identified cohort comes back.
De-identified and analysis-ready in days. 100% consented at source.
Patient entry · day 9
“Really queasy since I moved up to 1 mg, and I cannot face food in the mornings.”
Linked to the record
MedDRA LLT
Nausea
- Onset
- After the dose change
- Pattern
- Worse in the mornings
- Severity, patient-reported
- Moderate
Verbatim, retained
“really queasy, cannot face food in the mornings”
Onset day 9 · resolved day 14
Why Archive exists
Feasibility gets easier when the history is already whole.
Enough patients to meet your criteria, the notes that sit behind the fields, and cleaning already done. What used to take a quarter arrives ready to analyse.
Cohort-matched, de-duplicated, and ready to analyse.
What’s in it
Structured fields, and
the notes behind them.
Diagnoses, procedures, labs, vitals, medications, visit types and payer detail. Plus the clinical notes, pathology and discharge summaries, parsed. Plus what the person logged themselves between appointments.
Structured
The fields you can query.
- Diagnoses, procedures and visit types
- Labs, vitals and medication history
- Payer detail and site of care
- CTCAE terms and MedDRA LLT codes
Unstructured
The part nobody else sells.
- Clinical notes, parsed
- Pathology and discharge summaries
- What the person logged between visits
- Their own words, kept verbatim
How you get it
Three steps, and it lands in days.
You send criteria the way you would write them for a protocol. We match, de-duplicate and de-identify. You get an analysis-ready file with the notes attached.
You send criteria
Inclusion and exclusion, the way you would write them for a protocol.
We match and de-duplicate
One person counts once, across every system they have been seen in.
n = your cohort
You get the file
Analysis-ready in days, with the notes attached.
When to use Cohort instead
Archive is for care that already happened.
When your question needs a population recruited and followed forward, Care Journal Cohort is built for exactly that.
Care Journal Archive
Query the history that exists.
- Structured fields plus the notes behind them
- Cohort-matched to your inclusion criteria
- De-duplicated across systems, so one person counts once
- De-identified and analysis-ready in days
Care Journal Cohort
Recruit the cohort and follow it.
- Recruit and consent the exact population you need
- Your own ePROs, on your schedule
- Prospective follow-up, month after month
- Dashboards while it runs, exports when you need them
Participants see who you are before they agree, can withdraw whenever they like, and their consent expires after a year unless they renew it.
What teams do with it
Three jobs it does on day one.
Medical Affairs, RWE and HEOR, Market Access, Commercial Strategy and R&D all pull from the same file.
HEOR
Validate real-world effectiveness, discontinuation and resource use, then build cost-effectiveness models on patients who actually exist.
Market Access
Stratify outcomes by payer, geography, provider type and risk group, and give your access teams something local to argue with.
Clinical and safety
Benchmark your trial assumptions, find off-label use early, and see care gaps before they turn into a label question.
Questions we get
What people ask us first.
Ask us anything, including the hard ones. We answer those the same way.
How fast can we actually get a file?
Days once the criteria are agreed. The history is already cleaned, de-duplicated and coded, so most of what usually takes a quarter has happened before you asked.
Where does the data actually come from?
People use Care Journal for their own reasons. It pulls their records in from the clinics they’ve been to, and they add what’s missing. Later, separately, they can choose to let a de-identified copy go into research.
Will the consent survive a diligence review?
Consented at source, per study, with you named before anyone agrees. People can withdraw whenever they like and it renews yearly by choice. Every record traces back to the moment its owner said yes.
How big is the cohort?
Growing every week. We’re early, and we would rather show you precisely where it stands today and let you judge whether it carries your question.
Do we get the notes, or just structured fields?
Both. Diagnoses, labs, meds, vitals and payer detail, plus the clinical notes, pathology and discharge summaries parsed. And what the person wrote themselves between appointments, kept verbatim.
Who uses this inside a company like ours?
Medical Affairs, RWE and HEOR, Market Access, Commercial Strategy and R&D. Usually it starts with one team’s question and the file ends up getting passed around.
Send us your inclusion criteria.
We’ll run them and show you exactly what comes back, so you can judge the fit yourself.